KEK meeting 2012.11.08

This is the information on the Japan-Russian meeting on the project "Setting experimental constraints on characteristics of Heavy Quarks production at Large Hadron Collider with ATLAS detector" in Kobe, Japan 8--9/November, 2012.

Scientific agenda

A preliminary agenda is available at this Indico page. The meeting is held at Bldg.3 Room 425 on 8/Nov, and at Bldg.4 Room 245 on 9/Nov. You can use these rooms until 24:00 for each day. On 7/Nov, you can use Bldg.3 Room 425 from 15:30. Please look below "Rooms available at KEK" for more detail.

User registration and dormitory reservation

Before you make a dormitory reservation, you must have your KEK User Registration completed in the User Support System. KEK dormitory reservation accepts reservation only within 45 days prior to your arrival. The fee is 2000 (1500) yen per night for a room with (without) bath and toilet. More information on KEK dormitory can be found in KEK Dormitory Page.

How to register as KEK User in the User Support System

1. Visit KEK User Support System Portal and click "Registration" button at top right.
2. Fill in the "Personal Information", "Contact Details" and "Affiliation Details" fields.
3. Fill the "Nature of Visit" field as follows:
   Primary purpose of visit to KEK(*)：Tsukuba/Others
   Details 1：Others,Others
   Details 2：「kakenhi」
   Contact Section within KEK ：IPNS(ATLAS)
   Contact Person within KEK ： Yuko Honda
   KEK Contact Phone No. ：4078
   During your time at KEK do you intend to enter a Radiation Controlled Area or work with/handle radioactive materials? : no
   Project Spokesperson Name ：Kunihiro Nagano
   Project Spokesperson Affiliation : IPNS
   Project Spokesperson Position：Associate Professor
   Area to be Accessed: Others
4. Then, user id and initial password are given to you (sent via email).
5. You need to change your password within 48 hours (please do not forget this!)

How to reserve KEK dormitory

Once you are registered, you can reserve KEK dormitory with your user id and password from KEK User Support System Portal.

Payment for dormitory

During your stay at KEK, please pay for dormitory fee (2000 (1500) yen per night for a room with (without) bath) at the Users Office reception counter. Opening hours are from 9:00 to 17:00 on Monday to Friday. Please note that it closes in the weekend.

• Location of Users Office: Please look the KEK Tsukuba Campus map to find its location ("N-02" in the map).
• Users Office homepage: Please have a look Users Office homepage for more details.

How to reach KEK

From Narita Airport (NRT), we recommend you to take a bus ("Airport Liner NATT'S"; 100 min.) to reach Tsukuba-center bus terminal, and then to transfer to a local bus ("Tsuku-Bus" or "Kantetsu-Bus"; 25 min.) to reach KEK. There could be a few tips which help you along coming to KEK from the airport:

• NATT'S bus (between Narita Airport and Tsukuba-center bus terminal) runs only 9 times per day (i.e. 1.5-2 hours interval), so, please check NATT'S timetable in advance.
• KEK is known to locals as "Koh-eh-nel-ghi ken-cue-kikoh" in Tsukuba city and NOT as "KEK". So that, the bus stop in front of KEK is also called "Koh-eh-nel-ghi ken-cue-kikoh".

For more detailed information, please look below and also have a look on KEK's access information.

Narita Airport to Tsukuba-center bus terminal

There are two terminals in Narita Airport (Terminal-1 and -2), so, please be aware to which terminal your flight arrives. The bus stop is located right outside of Narita Airport terminal. Tickets from Narita Airport to Tsukuba-center bus terminal are available at the "Keisei Bus" ticket counter located in the arrival lobby. The fare is 2,540 yen for an adult, and 1,270 yen for a child. Bus stop number is #8 at Terminal-1, and #10 at Terminal-2, as of Jun 2006. Check the latest information at the ticket counter before you go outside of the lobby. The bus is bound for "Tsuchiura Station". Links and Timetables are:

• Narita Airport
  • Homepage

  • Terminal-1 bus ticket counter

    Terminal-2 bus ticket counter

  • Map of Terminal-1 bus ticket counter and bus stop

    Map of Terminal-2 bus ticket counter and bus stop

• Airport Liner NATT'S
  • Homepage
  • Timetable

Tsukuba-center bus terminal to KEK

There are two bus lines connecting between Tsukuba-center bus terminal and KEK; "Tsuku-Bus" and "Kantetsu-Bus". Tsuku-Bus is a Tsukuba-city's community bus, and Kantetsu-Bus is a commercial company bus. We recommend you to print Timetable and details by KEK Users Office out and bring it with you. Both buses leave from Tsukuba-center bus terminal but from different bus stop numbers as follows:

• Tsuku-Bus
  • "Hokubu-Shuttle-Bus" route, bus stop number at the Tsukuba-center is #3.
  • There are three bus stops form Tsukuba Center bus terminal to KEK (Koh-eh-nel-ghi ken-cue-kikoh) bus stop.
  • The fare is 300 yen.
• Kantetsu-Bus:
  • Bus stop number at the Tsukuba-center is #5.
  • Buses head for "Technopark Oho" (route numbers: C8, C8A, 18), and for "Shimotsuma Station (shi-mo-tsu-ma-eh-ki)" (route number: 71)
  • The fare is 430 yen.

Timetables and map of the Tsukuba-center bus terminal are:

• Timetable and details by KEK Users Office
• Map of Tsukuba-center bus terminal (numbers are the "bus stop number")
  

Where and how to meet on 6/Nov

Masahiro will be around at the Tsukuba Center both around 14:30 and 16:10. Please wait around where you get off the NATT's bus at Tsukuba Center. Also, please note that the final stop of the bus is Tsuchiura Station, so be sure to get off at Tsukuba Center.

Rooms available at KEK

The following rooms were booked for our meeting and works.

• 7/Nov : Bldg.3 Room 425 is available from 15:30 to 24:00.
• 8/Nov : Bldg.3 Room 425 is available from morning until 24:00. (The meeting is held in the same room from 9:30 to 18:30, see Indico page.)
• 9/Nov : Bldg.4 Room 245 is available from morning until 24:00. (The meeting is held in the same room from 9:00 to 11:00, see Indico page.)

You can use these rooms for your own works etc.

Wireless LAN access in KEK

Wireless LAN is available at wide areas of the KEK Tsukuba campus including meeting rooms and dormitory rooms for instance. To use this wireless LAN, you need to register your laptop PC. This registration can be done via KEK User Support System Portal, so, we commend you to register your laptop PC in prior to coming to KEK.

How to register your laptop PC to use wireless LAN in KEK

1. Visit KEK User Support System Portal and log on.
2. Administrative Procedures for Visiting KEK/J-PARC (left top)
3. Administration relating to your visit (SSID and WEP key will be displayed at the top of this page)
4. Choose the project and click 'Next'
5. Click 'Submit' for "Application for Wireless LAN access (Tsukuba Campus)"
6. Enter
   Phone number to reach you inside KEK -> 4078
   Name of your contact person in KEK -> Yuko Honda
   Extension number of your contact person -> 4078
   Your Operating System -> Enter your OS
   Adapter number -> Enter e.g. 001d.4f49.5f44 (your hadware MAC address)
   e-mail -> Enter your email address
7. Click 'Submit'

Departure on 11/Nov

Probably the following will be a good candidate schedule to go to Narita Airport from KEK on 11/Nov. (Please note that 11/Nov is a Sunday.)

• Tsuku-Bus : 7:45 (KEK) -> 8:08 (Tsukuba Center)
• NATT's : 8:50 (Tsukuba Center) -> 10:30 (Narita Airport)

We recommend you to buy this return ticket of NATT's bus in advance to the departure day: by Friday at KEK Grocery. See "KEK Grocery" in below.

Foreign currency exchange and international ATMs

Currency exchange

We recommend you that it will be most convenient to exchange currency already at Narita Airport. There are banks and post offices at Tsukuba, however, we are not sure whether they accept Russian Rubles (it seems not the case as written in their homepages). Unfortunately, there is no bank inside KEK.

• Information from KEK Users Office

At Tokyo downtown, there are many places where we can exchange money amongst which the followings are probably most convenient for us.

• Travelex : Akihabara shop
  Akihabara is the station where Tsukuba Express train (which runs between Tokyo and Tsukuba) arrives.
  • Travelex Homepage. Put "Tokyo" in search window.
• "Station Concierge Tokyo" inside of Tokyo Station
  
  • Information from KEK Users Office

International ATM Service

You can withdraw cash with your credit or cash cards from international ATM machines at Post offices and 7-Eleven convenience stores. You can find post offices and 7-Eleven stores easily in most of places in Japan.

• Post Office International ATM Service
  Japan Post Bank( In Post Office) provides cash withdrawal services for credit cards and cash cards issued by overseas financial institutions. Cards bearing the VISA, VISAELECTRON, PLUS, MasterCard, Maestro, Cirrus, American Express, Diners Club, JCB, China Unionpay and DISCOVER can make withdrawals at Japan Post Bank ATMs. There are two post offices near KEK (about 20 min. on foot from KEK).

• 7-Eleven Convenience Stores (Seven Bank)
  Foreign credit and cash cards (VISA, PLUS, MasterCard, Maestro, Cirrus, American Express, JCB, UnionPay ) can be used at 7-Eleven Convenience Stores (Seven Bank) ATMs. There is also a 7-Eleven near KEK (about 20 min. on foot from KEK).

For exact location of post office and 7-Eleven store near KEK, please look details by KEK Users Office.

Services in KEK

Cafeteria, Cafe, Restaurant

• Cafeteria
  • Monday-Friday: Lunch (11:30-13:30), Supper (17:30-19:00)
• Cafe Prime
  • Monday-Friday: Breakfast (7:30-9:30), Lunch (11:30-13:30), Supper (17:30-21:00)
  • Saturday-Sunday: Breakfast (8:00-9:30), Lunch (11:30-13:30), Supper (17:30-21:00)
• Restaurant
  • Monday-Friday: Lunch (12:00-14:00)

Grocery

In addition to merchandize you will find in most convenience stores, the store provides laundry, photo developing/printing, parcel delivery services. They handle bus ticket from Tsukuba Center to Narita Airport including taking a reservation for it.

• Grocery
  • Monday-Friday: 9:00-19:00

Any other business

Group photo at KEK

-- KunihiroNagano - 22-Aug-2012