MS Project Users Survey

This twiki contains a list of questions to be sent to MS Project users to understand what functionality they are currently using or will use if they are future users.

It also contains a detailed list of functionality that is normally present in project management tools, and a subset identified as basic functionality.

The functionality presented at CERN's MS Project training course has been also evaluated as it can be considered as basic functionality for CERN MS Project users who may have followed the training.

Survey Questions

• In which department do you work?
  • IT
  • EN
  • BE
  • etc
• How often do you use MS Project?
  • Very often - i.e. I need it to carry out my daily tasks
  • Occasionally - i.e. I have use it to draft a master plan for my project
  • I have installed it, used it in the past but I'm not using it anymore
  • Never
    • But I will start using it
    • But I would like to use a simple Project Management Tool
    • Really never
  • Other, please specify
• Are you using other Project Management Tools?
  • No, only MS Project
  • JIRA
  • Open Project
  • Project Libre
  • Redmine
  • Gantt Project
  • Task Juggler
  • Other, please specify
• What type of user do you consider yourself as far as project management tools are concerned?
  • Advanced - i.e. I know most functionalities and I use them regularly
  • Average - i.e. I use a limited number of functionalities suitable for my work and I'm not interested in the rest
  • Basic - i.e. I use a very basic set of functionalities for basic plannig and scheduling
  • No knowledge - i.e. I would like to do some basic project management but I don't know any tool
• How critical is a project management tool to achieve your working objectives?
  • It is critical - i.e. I can't do my work without it
  • It is useful - i.e. It helps to organise and plan my work or project
  • It is not needed but I would like to use some of its functionalities
• Which features do you use and how critical they are for your work?
  • Defining Tasks
  • Gantt Charts
  • Scheduling Tasks (defining start and end dates)
  • Defining non-working time
  • Defining Task constraints (dependencies among tasks)
  • Defining a baseline
  • Tracking Progress
  • Highlighting critical paths
  • Defining resources
  • Assigning resources to tasks
  • Resource allocation
  • Leveling resources
  • Budgeting
  • Cost reporting
• Do you use spreadsheets in combination with MS Project?
  • Yes
    • To define PBS/WBS
    • To define the task list
    • To define the resources list
    • To define the RACI matrix
    • To estimate task duration
  • No
• Do you need to share your project management files with your team or other people?
  • Yes
  • No
  • If yes, please specify how you currently do this
    • Sharepoint task lists
    • MS Project Web App
    • Others, please specify
• MS Project is only supported in Windows, which other OS would you like to see supported if an alternative project management tool is offered?
  • Windows
  • Mac
  • Linux
  • Mobile OS
  • Other, please specify
• Would you be interested in becoming an early adopter of an alternative tool to MS Project?
  • Yes
  • No
• If an alternative tool to MS Project is offered and it meets your needs
  • Please specify when in 2019 it would be more convenient for you to plan the migration
    • Jan
    • Feb
    • etc
    • I can't migrate in 2019. Please, explain why:
  • Please also specify whether you would like to follow any training:
    • Face-to-face training course
    • On-line tutorial
• What is the oldest MS Project version that you still need to access today to be able to retrieve old files that are still useful for you?
  • MS Project 2010, 2013 or 2016
  • MS Project 2007
  • Other, please specify

Basic Functionality list

• Project Planning and Scheduling
  • Settting a baseline
  • Defining non-working time
  • Highlighting critical path
• Task management
• Resource Management
• Time tracking
• Cost reporting and budgeting

Detailed Functionality list

The tables below present a detailed list of functionalities present in most Project Management Tools.

-- MariaALANDESPRADILLO - 2018-02-27