Request from Rebecca Rankin regarding e-expenses
Can I also put in a special request when using e-Expenses - on the very
first line, please enter something meaningful about your trip in the very
first 15 characters in the DESCRIPTION data field and then enter a zero
monetary value. Thereafter enter your travel and subsistence costs from
lines 2 onwards. What you enter in line 1 is replicated on transaction
listing reports for all the other lines of the claim, not on the e-Expenses
interface, but it does when the data is uploaded to the e-Financials
purchase ledger.
Don't ask me why - it's way the current version of
e-Expense talks to e-Financials.
Anyone who uses
WebFirst will have noticed
this anomaly. If you use this work around, then line 1 will provide data
for a "title". Don't try to get the project task into the DESCRIPTION,
because that will be returned on reports under the job code.
I suggest you
use the first day of travel, then destination - I know 15 characters does
not provide much space - worse than Twitter! So example, if going to Geneva
on Monday 16th July, enter:
16-Jul-12 GVA
If you only have one line item for your claim, say one flight cost, then
just enter the monetary value for your ticket on line 1 - don't need a zero
value title line, but still enter something meaningful as requested about
the nature of your trip.
For information, your entries on e-Expenses for
CLAIM DATE and EXPENSE DATE don't upload to e-Financials purchase ledger,
and therefore do not return on the standard transaction listing reports as
they are currently written by FIS.
--
VictoriaMartin - 19-Oct-2012