Quark Confinement and the Hadron Spectrum 12

Tasklist

https://docs.google.com/spreadsheets/d/1gcAYs7sl-CmE_hlkAPiRDqpmSrlJc4VhlvRCsf14V5Q/edit#gid=0&vpid=A2

Webpage

• https://indico.cern.ch/event/353906/ - CONF12 webpage
• conf12.gr@cernNOSPAMPLEASE.ch - conference e-mail

Conference Committee

IAC

• iac_maillist.doc: emails

Conveners

LOC

Survival guide

Venue

• MAKEDONIA-CONF-ROOMS.pdf: Floor plan and rooms

Parking

• parking_letter.txt: Example of info letter to participant about parking

Mephaloupolo Taki (security) 0030694850021

• 3062_001.pdf: security

Hotels and accommodation

• XII-QUARK-CANCELLATION-POLICY.pdf: Cancellation policy

• hotels_12012016.docx: Hotels offer from uni

ABC

• ABC_description.doc: Hotel ABC description for web page
• ABC_description.txt: Hotel ABC description for web page

Aggelos Gousios, 00302310265421, hotelabc.gr, sales@hotelabcNOSPAMPLEASE.gr

• ABC_en.docx: Hotel ABC offer in en
• ABC_gr.docx: Hotel ABC offer in gr
• ABC_new_offer.doc: ABC new offer in gr

Further to our phone conversation, first, I would like to notify that the rates we offer for CERN's Congress (August 2016) apply only for direct bookings from participants in a hotel and not in cases of tourist offices, OTA (booking.com, expedia etc.). I believe that it would be very helpful, for the participants, to have a table of the hotels’ price lists, on the Congress’s website, in order for them to have a picture of all the offers. Also, I can provide direct access, to those interested, to our On line system (www.hotelabc.gr), from where they can get availability and direct booking, with the special rates we have offered, with the following procedure: select date, room type, and then import the Members Area, using as username and password CONF12 (same for both fields).

Astoria

• astoria@papcorpNOSPAMPLEASE.gr

* Double Room city view with Breakfast 78,00 Euro

* Single Room city view with Breakfast 58,00 Euro

* Double Budget Room with Breakfast 72,00 Euro

* Single Budget Room with Breakfast 52,00 Euro.

Bristol

• bristol@bristolNOSPAMPLEASE.gr

*Single room 90 EUR

*Double room 100 EUR

Breakfast and taxes are included in the above rates. Due to the hotels' small size (only 20 rooms) availability will be given upon request and we cannot offer any free accommodation.

Egnatia group

• hotels_12012016_1.docx: Hotel offer from Egnatia group in en

Electra

"Electra", K. Pilalidou, 00302310294006; www.electrahotels.gr; reception1@electrahotels.gr
Maria Psarra, 00302310294000; banquetskg@electrahotelsNOSPAMPLEASE.gr

• Quark_Confinement_and_the_Hadron_Spectrum_CONF12_conference_29.8-3.9.2016_doc.doc

• MENUS (eng).doc

• LIGHT_BUFFET_eng.doc

• COFFEE_BREAKS_eng.doc

• COCTAIL_RECEPTIONS_eng.doc

• BEVERAGE_PACKAGES_eng.doc

El Greco

info@hotelelgrecoNOSPAMPLEASE.gr

* Single room 45 euro per night

* Double room 55 euro per night

* Triple room 63 euro per night

The above prices include buffet breakfast , high speed broadband internet connection (up to 30Mbps) and all local taxes

Luxemburg

• hotels_12012016_2.docx: Hotel offer in en

Makedonia Palace

Christos Gatzialides, Outside Catering, 00302310897470, catering@makedoniapalaceNOSPAMPLEASE.gr, makedoniapalace.com

• Makedonia.doc: Hotel Makedonia offer in en
• Makedonia_catering.doc: Hotel Makedonia offer on catering in en
• Outside_Catering_Proposal_CERN.PDF: Hotel Makedonia offer on catering in en pdf
• MAKEDONIA-CONF-ROOMS.pdf: Hotel Makedonia room plan

Mediterranean Palace

Alexandros Kanaris, banquet manager, 00302310552554, banquet@mediterranean-palaceNOSPAMPLEASE.gr, www.mediterranean-palace.gr

• CERN_WORKSHOP_YIOTA_FOKA_27_28_08_2016.pdf: Proposal for workshop

Telioni

• info@telioniNOSPAMPLEASE.gr

The guests will make the reservation and pay the room by themselves. The guests will move in and out of the hotel depending on their own will and they will not move as a group.

Vergina

• info@vergina-hotelNOSPAMPLEASE.gr

Vergina Hotel is a 3 star hotel, situated just in the heart of the city center, only few minutes from the Railway Station, the Harbor, the Bus Station and the New City Entrance (by car). Vergina Hotel is the right choice for the business man, the traveler or families.

All our rooms are equipped with a/c, direct dial phones, satellite TV, Wi-Fi internet accessibility free of charge, mini fridge, bath amenities, balcony or windows.

We inform you the rates per room per day we can offer for your participants to the above conference the period from 29/08/16 until 03/09/16

*Single Room 40.00 € BB

*Twin Room 45.00 € BB

*Triple Room 54.00 € BB

*Quadruple Room 68.00 € BB

Our above NET rates are quoted per room per night and inclusive of full American Breakfast Buffet, all taxes.

Interested parties are contacted directly by our hotel for reservations wishing indicating CONF-12 codes.

Zaliki

* Single room 58,00E P.N.

* Double/Twin room 68,00E P.N.

* Triple room 75,00E P.N.

Those prices includes the breakfast and all the taxes.

Food

Catering

Sinetorizmos Gienekon (women association "Agios Antonios", in Agios Antonios Souroti)

List of the restaurants

• amaryllis.JPG: Amaryllis
• ostrako.JPG: Ostrako
• ta_kymata.JPG: Ta Kymata
• bill_ta_kymata.JPG: Ta Kymata bill
• bill_.JPG: menu of ?

Conference dinner

Events

Conference excursions

Splendid Travel

Ilias Nikolaidis Splendidbus@splendidNOSPAMPLEASE.gr

• SplendidTravelOffer.doc: SplendidTravelOffer

DIMAKI TRAVEL

AG. PANTON 50, - 546 29 THESSALONIKI, GREECE TEL: +30 2310 555 803, 555 808 FAX: 2310 527 002 e-mail:gdimakitravel@gmail.com

• LOGOTIPO.doc: LOGOTIPO

ΜΗΤΕ 09.33.Ε.60.00.00669.00

Dion and Olympus

• olympus1.JPG: contact from booklet on Olympus
• olympus2.JPG: frontpage of booklet on Olympus

Dancing

School, road Patmou, every wednesday at 19:00, contact: Efi Chande

Mobile phones operator

Germanos, 00302331071041

Transportation

Taxi

Jiannis, 00306940967185
Makis, 00306941411672
Christos, 006986254488, 006999220220

• taxi_way.JPG: taxi way

Scientific part

Timetable

• parallel.txt: Time of parallel sessions per section during Quark Confinement 11 and 10

Poster session

Conference centre may provide us with 16 boards (on wheels) 1.9m (h) * 1.8m (w) and 1.9m (h) 1.7m (w).
One can rent more of 1m * 2.5m

• 3062_001.pdf: posters

Proceedings

Journal Nuclear and Particle Physics Proceedings (NPPP), Open Access. The price is $5000 for the first 50 papers, maximum 10 pages/paper, and $6000 for the first 100 papers.

Agencies

Niki Bai, 00306973923328
nb Events/Conference Services
114, Tsimiski str
54622 Thessaloniki - Greece
Tel. +30 2310 223461 Fax. +30 2310221408
Email: bai@nbevents.gr
www.nbevents.gr

• orgproposal.JPG: price calculation

• Dimitris.JPG: Conference agency

• agency_offer_164.docx: Agency offer (uni Thessaloniki)

Official letters and documents

• Template.rar: template of letter

• invit_tex_templ.zip: tex template of inv letter

• support_answer.docx: 'informal' support answer

• conf12_invitation.txt: Invitation to session D (conf10)
• conf12__letter_to_conveners.txt: Letter to conveners of session D (conf10)

• confinement_invitation.doc: Invitation example conf12

• preliminary_agenda.txt: Example of preliminary agenda announcement

• fees.doc: Compilation of conf. fees from different conferences
• fee_Nora.txt: letter on fees, from Nora
• funds_Barbara.txt: letters on funds, from Barbara

• emmyap.tex: Application for EMMI support for ICNFP, from Nora (tex)
• emmyap.pdf: Application for EMMI support for ICNFP, from Nora (pdf)

• confinement_cern.doc: Application for CERN support
• confinement_emmi.doc: Application for EMMI support
• confinement_sharkov.doc: Application for FAIR support

• A4_stickers_for_posters_second_part_29_11_2015_1.doc: Stickers for the poster envelopes

Officials

• confinement_thessaloniki.doc: Letter to mayor
• confinement_veroia_event.doc: Letter to depruty mayor on public event

• depyty_mayor.JPG

Officials

• CONF12-EPJWoC.pdf Proceedings offer

Useful links

Seminars at huge research centres

• CERN seminars
• GSI seminars
• fermilab theoretical seminars
• fermilab joint experimental and theoretical seminars
• DESY seminars

Other conferences

• http://www.inpc2013.it/ - nice webpage of the conference
• InfoSpacePart12.txt - some information about the SpacePart12 conference held at CERN (webpage, conference chairs, organising committee)

Conference advertising

• http://ysfine.com/confer/conbot.html
• http://physicsworld.com
• http://inspirehep.net/collection/Conferences
• http://www.conference-service.com
• https://cds.cern.ch/

Professional conference organizers here is the website of the conference that is being held right now at WUT: http://euromat2015.fems.org/

This is >1500 participant conference, so bigger than Quark Matter.

Here is the contact info: http://euromat2015.fems.org/contact/ so you can see that Mazurkas Congress & Conference Management company is the main organizer (they organize everything, also they collect the fees). Here is the website of this company: http://www.mazurkas.com.pl/congress-conference/

This is the information on fees: http://euromat2015.fems.org/registration/ The fee is quite big actually: 685-735 EUR and includes 23% of VAT tax

Events by nevents.gr

https://www.envira2015.gr/

http://www.eaaop4.com

http://www.elgra2015.gr/

Legal advise

Avarlis Jiorvos, 00306977475979, infologistiki@yahoo.gr
Arieris Liapopoulos, 00306948234194, liapop@otenet.gr
Kallia Exarkhea, 00306977294807, kalliak@otenetNOSPAMPLEASE.gr