International Conference on New Frontiers in Physics

Indico webpages

• ICNFP 2015
• ICNFP 2014
• ICNFP 2013
• ICFP 2012

Conference committees

Advisory committee

• Halina Abramowicz (Tel Aviv University, Israel) halina@postNOSPAMPLEASE.tau.ac.il
• Charalampos Anastasiou (ETH Zurich, Switzerland) babis@itpNOSPAMPLEASE.phys.ethz.ch
• Ignatios Antoniades (Ecole Polytechnique, France) ignatios.antoniadis@cernNOSPAMPLEASE.ch
• Rohini Godbole (Indian Institute of Science, Bangalore, India) rohini@ctsNOSPAMPLEASE.iisc.ernet.in
• Elias Kiritsis (APC and University of Crete, Greece) kiritsis@physicsNOSPAMPLEASE.uoc.gr
• Shahn Majid (Queen Mary, University of London, UK) s.majid@qmulNOSPAMPLEASE.ac.uk
• Angela V. Olinto (University of Chicago, USA) olinto@oddjobNOSPAMPLEASE.uchicago.edu
• Valery Rubakov (INR, Moscow, Russia) rubakov@inrNOSPAMPLEASE.ac.ru
• Valerio Scarani (National University of Singapore, Singapore) physv@nusNOSPAMPLEASE.edu.sg
• Eduard Shuryak (Stony Brook University, USA) shuryak@tonicNOSPAMPLEASE.physics.sunysb.edu
• Urs Wiedemann (CERN, Switzerland) urs.wiedemann@cernNOSPAMPLEASE.ch

---

ICNFP 2015

Local organizing committee

• Evgeny Andronov - Evgeny Andronov
• Panagiotis Charitos - Panagiotis Charitos
• Laszlo Csernai
• Nikolay Gulitskiy -Nikolay Gulitskiy
• Nikos Kallithrakas - Nikos Kallithrakas
• Alisa Katanaeva - Alisa Katanaeva
• Elias Kiritsis
• Adam Kisiel
• Vladimir Kovalenko - Vladimir Kovalenko
• Emanuela Larentzakis
• Patricia Mage-Granados
• Anton Makarov
• Dmitrii Neverov - Dmitrii Neverov
• Ahmed Rebai
• Andrey Seryakov - Andrey Seryakov
• Daria Shukhobodskaia - Daria Shukhobodskaia
• Inna Shustina

Social events

ICNFP 2015

Opera gala

• program_concerto_oac_20152x1_v2.pptx - program
• locandina_concerto_2015.pptx - poster

Excursions

ICNFP 2015

Knossos palace 7:00 short pickup from hotels 7:15 departure from OAC Bus Papaderakis: +306942462892 Arrival~9:30-9:45 When arriving to Heraklion call the guide Maria Kovlouraki +30 694 5759836 Give her the number of people to buy tickets (BEFORE) bus arrives and time of arrival give her for tickets N*10 euro give her for guides 2*130 euro IMPORTANT: get receipts from OAC Emanuela ->get one receipt signed for tickets ->get one receipt signed for guiders Taverna Petousis: +30 2810 821376 Call to confirm arrival time

Monasteries 7:00 Hotels 7:15-8:00 Transfer from OAC to Monastery of Chrysopigi, Chania 8:00-10:00 Liturgy in Chrysopigi Monastery 10:00-12:00 - Coffee, Museums of Chrysopigi Monastery 12:00-12:30 - Way to Transfiguration Monastery (Chania) 12:30-14:00 - Transfiguration Monastery with Lunch and Excursion 14:00-15:30 - walk and short stop at Agia Kyriaki Monastery (Chania) 15:30-16:00 - transfer to Agia Triada Monastery (Chania) 16:00-17:00 - Agia Triada Monastery 17:00-17:10 - Transfer to Venezianos Grave with amazing view 18:00 - Back to OAC

ICNFP 2014

Knossos palace (the informations for July 2014):

• Knossos is open 8h00-20h00.
• The combined ticket for Knossos and museum of Herakleion is 10 EU for 18 to 65 years old for all nationalities
• 5 EU for people above 65 years old which have european union nationality
• 10 EU for people above 65 years old which have NO european union nationality (eg americans, swiss etc)
• All young less than 18 years old have free entrance.
• Guide from 2013: Mrs Maria Koulouraki
  • house phone: 0030 2810 325195
  • mobile phone: 0030 6945759836
  • zaxmarkl@yahoo.gr
    

Transport

ICNFP 2015

the cost of a trajectory Airport-OAC (or hotels) is: - for OAC bus of 30 sits = 180 E including F.P.A - for Papaderakis bus (no matter how many sits) = 120 E without F.P.A (to be confirmed)

The choose is obvious I think (although both offers are quite expensive).

For comparison the min-van from PANCAR costs 60 E per day. In addition we have to count the gasoline plus the cost of the driver (can be estimated from lasts years budget files)

ICNFP 2014

PanCar:

We can make the following offer for the Conference that will be held from 23/07 till 07/08 2014.

• E2: Fiat Scudo 9 seats: 60 Euro per day.
• B1: Fiat Panda A/C: 30 Euro per day
• C1: Citroen C3 or likewise: 34 Euro per day.
• D2: Toyota Corolla A/C or likewise: 38 Euro per day.

The prices are slightly higher than last year due to the fact that the period of the conference is the most busy time of the season.

For any questions or information, please do not hesitate to contact us.

Kind Regards, Esmerij van Deursen PanCar Ltd

Tel: +30 28210 68124

+30 28210 38024

Fax: +30 28210 68134

WebSite: www.pancar.gr

email: info@pancarNOSPAMPLEASE.gr

pancar@otenetNOSPAMPLEASE.gr

ICNFP 2013

Pancar car rental info, our prices: CarPricesPanCar.txt, general website of PanCar company: http://pancar.gr/ PANCAR, Christis Milomakis, 00302821068124, 00306932417600 (mobile)

Conference buses 2013 - contact to agency

Lefteris Papaderakis
00306942462892
zoipap1@hotmailNOSPAMPLEASE.com

From: zoi papaderaki [zoipap1@hotmail.com] Sent: 15 July 2014 14:03 To: Yiota Foka Subject:

Γεια σας,

Σας στελνω το e-mail του Λευτερη Παπαδερακη,

zoipap1@hotmailNOSPAMPLEASE.com

til: 00306942462892

Kαλο απογευμα,

Ζωη Παπαδερακη

A2B transfers

http://www.a2btransfers.com/

The local agent can be reached at: m.kapsalis@cretanholidaysNOSPAMPLEASE.gr.

ICNFP 2012

Conference buses 2012 - contact to agency

Mr KAPARAKHS PHILIPPOS
0030 28240 23746
0030 6932202695

It is in Platanias (the nearby village)

Venue

Floor plan of OAC to arrange people in rooms OAC_Rooms_Building_1.doc, OAC_Rooms_Building_2.doc

Hotels

ICNFP 2015

HOTEL Kolymbari Beach: the prices per room, per night on b.b. basis are : A) Double room (for single use) : 45,00 B) Double room : 50,00 C)Triple room : 65,00 D)Family room : 75,00

The period you need the rooms is high season and we will need a deposit for each reservation. My telephone number is 6944500416 and 2824023431.

Thank you in advance Best Regards

Eleni Fragaki

LEFKA: The prices of the rooms per night are : Single room : 37.50 euro Double room :48.50 euro Family room : 66.50 euro Breakfast costs 6.00 euros per person

So the prices of the rooms including breakfast per night is : Single room 43.50 euro Double room 60.50 euro Family room 90.50 euro

ICNFP 2014

OAC: 115 for Single. 80 + 60 for Double. OAC contact information: Emanuela Larentzakis phone: 00302824022500, 00302824022245, mob 00306942084741, Emanuela Larentzakis [eloac@otenet.gr]

Aphea: 45 EUR in single room + 55 EUR to OAC (per day, lunch & dinner included). 100 EUR total. 30 EUR per person sharing a double (60 EUR for a double room) + 55 EUR to OAC (per day, lunch and dinner included) = 85 EUR. If accopanying persons would like also to eat in OAC the price is 15 EUR per person per meal. APHEA contact information: Stelios Nikitakis nikitaki@otenetNOSPAMPLEASE.gr, mobile: 00306977575863, phone: 00302824023344, fax: 00302824023345

LEFKA prices: 40 EUR in single room + 55 EUR to OAC (per day, lunch & dinner included) = 95 EUR. 25 EUR per person sharing a double (50 EUR for a double room) + 55 EUR to OAC (per day, lunch and dinner included) = 80 EUR. If accopanying persons would like also to eat in OAC the price is 15 EUR per person per meal. LEFKA contact information: phone + fax: 003028240-22211

Kolymbari Beach prices: 35 EUR in single room + 60 EUR to OAC (per day, lunch & dinner included, where additional 5 EUR in OAC fee is included for the transport). 95 EUR total. 20 EUR per person sharing a double (40 EUR for a double room) + 60 EUR to OAC (per day, lunch and dinner included, where additional 5 EUR in OAC fee is included for the transport) = 80 EUR total. If accopanying persons would like also to eat in OAC the price is 15 EUR per person per meal.

Selini prices: 55 EUR in single room + 60 EUR to OAC (per day, lunch & dinner included, where additional 5 EUR in OAC fee is included for the transport). The total price is 115 EUR as in OAC. 37.5 EUR per person sharing a double (75 EUR for a double room) + 60 EUR to OAC (per day, lunch and dinner included, where additional 5 EUR in OAC fee is included for the transport). If accopanying persons would like also to eat in OAC the price is 15 EUR per person per meal.

Sea View Hotel (Selini) contact information: 2-3 km, 4*, same price as APHEA, Nikos Kostaridakis 00306937260268 (in reception usually sits his niece, Charoula)

Prices at other hotels to reply to people Link Deadlink!

Official letters

Invitations

• invitation_letter.txt: Invitation Letter 2013 - "Dear Collegues"
• Personal_Invitation_Letter_v1.txt: Personal invitation letter 2013
• personal_inv.txt: Personal invitation for previously refused person
• xxx_invitation_Letter.pdf: Visa invitation

Abstracts

Abstract Rejection

• Abstract_MovedToPosterSession.txt: Abstract moved to the poster session (ICNFP 2013)
• example_abstract_rejection.txt: Example abstract rejection from Confinement X

Abstract Acceptance

• abstract_acceptance.txt: Abstract acceptance ICNFP 2013
• abstract_acceptance_poster.txt: Abstract acceptance - poster ICNFP 2013

Announcements

Letters & announcements

• EPS Announcement
• EPS_Announcement.txt: EPS Announcement 2013 (EPS?? announcement of ICNFP 2013!)
• shuttle_info.txt: Example of shuttle info letter, from QNP2015
• special_prices.txt: Example of letter, explaining how to get special prices in hotels, from QNP2015

ICNFP 2015

• texttopart.rtf: message to registrant
• programAnn.rtf: message to registrant with program announcement

Financial support application

ICNFP 2015

• EMMI-Support-ICNFP2015-YF.pdf: Application for support for EMMI (pdf)
• EMMI-Support-ICNFP2015-YF.tex: Application for support for EMMI (tex)
• FAIR-Support-ICNFP2015-asgiven.pdf: Application for support for EMMI (pdf)
• FAIR-Support-ICNFP2015-asgiven.tex: Application for support for EMMI (tex)
• JINR_letter_of_support_no_sign.doc: Application for support for JINR (doc)
• Mephi_letter_of_support_no_sign.doc: Application for support for Mephi (doc)

others

• EmailSupportForICNFP.txt: Application for support for ICNFP
• YF-CERN-LETTER.pdf: Application for support for ICNFP
• CERNforICNFP.docx: Application for support for ICNFP
• YF-CERN-LETTER.tex: Application for support for ICNFP
• Redlich_Stroth_Xu_HIC_EMMI.pdf: Application for financial support of FAIR workshop to EMMI, from Krzysztof Redlich (Wroclaw)
• emmyap.tex: Application for EMMI support for ICNFP, from Nora (tex)
• emmyap.pdf: Application for EMMI support for ICNFP, from Nora (pdf)
• support-report-example-2.pdf: EMMI report on support

Proceedings

ICNFP 2015

ICNFP 2014

• ICNFP 2014 proceedings invitation letter

• ICNFP 2014 proceedings reminder letter

• ICNFP 2014 proceedings reception letter

Examples

• Cohen_Eliahu_ICFP2012_Parallel.docx - ICFP 2012 example proceedings Microsoft Word document
• ICFP_invitationProceedings.txt - invitation mail to send proceedings from ICFP 2012 conference
• Kruger_Proceedings.txt - invitation mail to send proceedings from Kruger 2012 conference
• ConfX_invitationProceedings.txt - invitation mail to send proceedings from ConfX conference
• ConfX_deadlineExtension.txt - deadline extension 1 mail from proceedings for ConfX conference
• ConfX_deadlineExtension2.txt - deadline extension 2 mail from proceedings for ConfX conference
• ConfX_deadlineExtension3.txt - deadline extension 3 mail from proceedings for ConfX conference
• Mail example from KRUGER2012

E-mail lists

ICFNP

• ICNFP 2013 registrant list - Google Docs
• RegistrantsList_14july2012_with_pbm_and_TNakada.xls: ICFP 2012 participant list

LISHEP Brazil maillist

QGP Italy school

• theory_email__list

Greek mail lists

ALICE-members

CMS-HI, Carlos Lurenco

HI Lists (NA49, NA61, ATLAS)

CERN TH

Redlich, Wroclaw, HIC4FAIR workshop

FAIR related experiments

Final list of delegates

• Final_list_of_delegates.xlsx

KRUGER mail list

Confinement X from Matthias

• emailA.txt: E-mail list from Matthias, from ConfX (A...F)
• emailG.txt: E-mail list from Matthias, from ConfX (G...N)
• emailM.txt: E-mail list from Matthias, from ConfX (N...Z)
• emailA.ods: E-mail list from Matthias, from ConfX (A...F)
• emailG.ods: E-mail list from Matthias, from ConfX (G...N)
• emailM.ods: E-mail list from Matthias, from ConfX (N...Z)

Confinement XI from A. Andrianov

• emails10.2014.doc: E-mail list from A. Andrianov, from ConfXI

Lists from Ads/CFT from Elias Kiritsis

• emails_20092N1.txt: maillist for Strings 2008
• emails_diffusion.doc: maillist for Strings 2008
• emails_diffusion2.doc: maillist for Strings 2008

Heavy-Ion mailinglist

• QMmaillist.txt: QM 2012 maillist
• GDRE_WPCF2012_VIIPolishWorkshop.txt: GDRE, WPCF 2012 (Frankfurt), VII-th Polish Workshop on Relativistic Heavy-Ion Collisions mailing lists

Strangeness

• SQMlist_1.csv: SQM list inherited from QM 2009 (1st part)
• SQMlist_2.csv: SQM list inherited from QM 2009 (2nd part)

KRUGER 2012

• Kruger2012maillist.txt: KRUGER 2012 mailist

CompStar mailing list

• email: compstar.aei.mpg.de

Zioutas List

• ZioutasList.txt: Zioutas List 2013

Quantum information

• http://www.pcqc.fr/members.html
• http://gdriqfa.unice.fr/
• http://qurope.eu/

Collection of mails

• Elias Kiritsis maillist
• Astro cosmic list

Collection of names

• List of mails and names 26.02.2013 - Google Docs

List of experiments (Fermilab, CERN, INFN Gran Sasso)

• List of experiments from Fermilab, CERN and Gran Sasso, contact details - Google Docs

List of Polish institutes

• List of Polish institutes, contact details - Google Docs

Email list from Kopeliovich

• Boris_Kopeliovich_Larissas_list.xls: email list from Kopeliovich

Email List from Marco Genovese

• icnfp14_emails_of_people_in_quantum_optics_fromMarcoGenovese-1.xls: icnfp14_emails_of_people_in_quantum_optics_fromMarcoGenovese-1.xls

Email List from Georg Wolschin (dark universe)

• https://twiki.cern.ch/twiki/pub/Main/ICNFP/mailing_list_of_workshop_georg_wolschin_dark_universe_trr33-oct11_sent_to_icnfp2014.txt

List_from_Gerardo_Adesso

• https://docs.google.com/document/d/1UWBxY9FPEB_BRweMJs-F1_9b1WlXBIaXJmsFJNuetVE/edit

Bulletins

• BULLETIN_Mar23.pdf: First bulletin ICNFP2015
• SecondBulletinICNFP2013.v2.pdf: Second Bulletin ICNFP 2013
• SecondBulletinICNFP2013.v2.odt: Second Bulletin ICNFP 2013
• BULLETIN_Feb16.ppt: First Bulletin ICFP 2012
• 1stBulletin.pdf: First Bulletin SpacePart12 CERN
• 2ndBulletin.pdf: Second Bulletin SpacePart12 CERN
• IS2013_announcement.doc: First announcement of IS2013 conference
• FinalBulletinAPW2013PD.pdf: Example Final Bulletin (APW Padova)
• BULLETIN_Jul26.pdf: First bulletin
• BULLETIN_Jul26.ppt: First bulletin

Decisions, negotiations, discussions, proposals, organizers talk

Tasks

• Preliminary list of tasks ICNFP2015
• students: Summary of tasks by Larissa

Decisions

• YF_summary_and_Decision_MasterClass.txt: YF_summary_and_Decision_MasterClass.txt
• YF_summary_and_Decision_pbm_OPENING_TALK.txt: YF_summary_and_Decision_pbm_OPENING_TALK.txt
• YF_summary_for_Larisa_Monastery_excursion.txt: YF_summary_for_Larisa_Monastery_excursion.txt
• YF_summary_for_Larisa_Screening_of_Registrants.txt: YF_summary_for_Larisa_Screening_of_Registrants.txt

Public lectures

• Public lectures GoogleDocs

Opening session

• ICNFP2015-Opening-12aug2015.ppt: ICNFP2015-Opening-12aug2015.ppt

ICFNP 2012 program

• ICFPprogram_8June_ToPrintNEW.ppt: ICFP 2012 printed program
• ICFPprogram_7june2012_23h50.ppt: Program from ICFP 2012 (what went into indico)
• ICFP2012_Scientific_Program_8June2012_sent_to_Carnita_FINAL.dat: Program from ICFP 2012 (what went into indico)

Graphics

OAC logo

• OAK.JPG: logo of OAC - Orthodox Academy of Crete

EPS logo

• EPS-logo.JPG: logo of EPS - European Physical Society

Banners for presentations and signs

• bannerTop.png: Top banner - high resolution (from Fabienne)
• bannerBottom.png: Bottom banner - high resolution (from Fabienne)

Poster

We have to send a copy to Mark Cartwright

mark.cartwright@ancientNOSPAMPLEASE.eu

M.Cartwright c/o British Council via Manzoni 38 20121 Milan Italy

http://www.ancient.eu/image/392/

• ICNFP 2015 Poster
• ICNFPPoster.pdf: ICNFP 2013 Poster
• uoc.eps: University of Crete logo
• gsi-logo.gif: GSI logo
• LogoOutline.eps: CERN logo - high resolution (from Fabienne)
• gsi-logo.png: GSI logo - high resolution (from Fabienne)
• poster_material.txt: Poster text
• Crete_-_Phaistos_disk_-_side_A.JPG: poster photo : wiki link to photo This is a file from the Wikimedia Commons. Commons is a freely licensed media file repository.
• List of addresses of institutes: Liste_adresses_final_1.doc, Liste_adresses_final_1.pdf

Bag picture

• sac.pdf: ICNFP 2015 bag picture
• ICNFPsac-v1.pdf: ICNFP 2013 bag picture, no date
• ICNFPsac-v2.pdf: ICNFP 2013 bag picture, with date

Bag dimensions
The bag dimensions from 2012:
The bag itself:
40 cm (height) x 37 cm (width),
Image:
14 cm (height) x 20 cm (width)

Badges

• Badge.pdf - badge template version 1 from Fabienne
• Badge2.pdf - badge template version 2 from Fabienne

Labels, signs, etc.

• https://docs.google.com/folder/d/0BxrdDjVX6Tl5SnhJOTdxdGFFQVU/edit?usp=sharing - shared templates from Maciej
• Template in ppt file

Finances

Forms needed for remiboursement from Oslo

• vedlegg-utland.odt: FOR REMIBOURSEMENT FROM OSLO
• utleggsrefusjon-eng.odt: FOR REMIBOURSEMENT FROM OSLO

epay system

• epay_instructions2012.txt: Instructions for epay system 2012

Receipts
Doc file:

• Receipt_Italians.doc: Receipt ICFP 2012, doc file

Python + Latex script:

• Kolymbari_pic.eps: Script for generating receipts for ICNFP (files)
• names.txt: Script for generating receipts for ICNFP (files)
• 2.py.txt: Script for generating receipts for ICNFP (files) Note! Name of the file was changed by wiki to "2.py.txt" instead of original "2.py". Before using: change it back to the original.

It generates on 1 page 2 copies for 1 person: 1 original with picture and another copy for us without picture.

You can create a file like "names.txt" with name, sum, (add later the information for italians, or empty space for other participants), add empty lines to make empty receipts, etc.

To run it:

python 2.py

It generates the file RECEPTS.tex. Then run latex:

latex RECEPTS.tex

ICNFP2014

• 2556_001.pdf: List of prices

Instructions

Road from Herakleion

• herakleion.rtf: letter with explanations on road from Herakleion

Smartphone app

Conference4me works both on Android and iPhones. We used it in previous years, the cost is 99 EUR (+ 23%VAT may apply) per conference for less than 200 people. http://conference4me.psnc.pl

• mailApp.rtf: letter to Conference4me

CERN official mail service

If you want to send several official letters from CERN - DO NOT GO to the post office near the main building. There are 2 options to do it properly:

• use "outgoing mail" boxes, which are placed practically in all CERN buildings
• go directly to Bureau du courrier and give them all envelopes

Fee payment

INSTRUCTIONS FOR FEE PAYEMENT

CERN external account

An external account can be created here : https://account.cern.ch/account/Externals/RegisterAccount.aspx and used to connect to Indico.

Screening procedure

a. e-mails (if it is not university email) - suspicious

b. if the university exists

c. if they put 0.0 EUR conference fee / no social events

d. look papers on spires

e. contact colleagues and co-authors to ask of recommendation and opinion

f. Send e-mail to all of organizers informing about the results of the screening - why this person is rejected with email subject “Participant screening”

g. Write polite rejection letter.

Sending emails to registrants from indico

- click the modify button - click Registration (left column menu) - click Registrants (a tab on top) - select who you want the email to be sent (tick) - Email (a tab on top) - Then use the available tags from the right

OAC account

How to make payments to OAC

Payments to OAC can be made in one of the following ways:

In cash (in Euros only). Note that there is a bank with an ATM in Kolymbari accepting VISA, Master, and Maestro cards. By Credit Card (Mastercard or Visa) in Crete By bank transfer to the OAC Bank Account For Bank Transfers the participants should make sure to provide:

Name of participant Name of conference: ICNFP2015 Code of conference: 100 Dates of conference: 23 August - 30 August 2015 Please make sure to send to OAC and to icnfp.2015 email with confirmation of payment.

OAC bank account PIREUS BANK Branch: 1377, Tzanakaki 82, Chania, Crete Account holder: ORTHODOX ACADEMY OF CRETE Address: ORTHODOX ACADEMY OF CRETE, GR – 73006 KOLYMPARI Account number: 6377101637911 IBAN: GR 04 0171377000 6377101637911 BIC: PIRBGRAA

Useful links

Seminars at huge research centres

• CERN seminars
• GSI seminars
• fermilab theoretical seminars
• fermilab joint experimental and theoretical seminars
• DESY seminars

Other conferences

• http://www.inpc2013.it/ - nice webpage of the conference
• InfoSpacePart12.txt - some information about the SpacePart12 conference held at CERN (webpage, conference chairs, organising committee)

Music

• Zaharioudakis, Dimitris 6974-351644, 6976-126215, 2810-239519, zahar@ieslNOSPAMPLEASE.forth.gr
• Daly Ross, http://en.wikipedia.org/wiki/Ross_Daly

Conference advertising

• http://ysfine.com/confer/conbot.html
• http://physicsworld.com
• http://inspirehep.net/collection/Conferences
• http://www.conference-service.com
• https://cds.cern.ch/